This document describes the formatting for all email types used in Auto AP Invoice scheduled processing.
Most email messages are associated with a UD104 (Auto AP Invoice Review) row. The data for the email is taken from that UD104 row.
Email Types
AP Default
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
Auto AP Invoice ({Session.CompanyID}): Required action for the attached invoice
Body:
TranID: {UD104.TranID}
Tran Type: {UD104.TranType}
Supplier ID: {UD104.VendorID}
Supplier Reference: {UD104.VendorRef}
Invoice Number: {UD104.InvoiceRef}
Invoice Reference: {UD104.FULLInvoiceRef}
MESSAGE:
{UD104.message}
Supplier
Recipient Email Address Source:
Email address associated with the supplier.
(Vendor.EMailAddress).
Subject:
Invoice ({UD104.InvoiceRef}) missing PO Number
Body:
The email body is populated by concatenating all of the LongDesc fields in the APEmailSup user codes.
Buyer
Recipient Email Address Source:
If the UD104 row contains a valid PONum, the email address associated with the
buyer is used.
(Buyer.EMailAddress).
If the UD104 row does not contain a valid PONum, the requestor email address from the Supplier is used.
(Vendor.Requestor_c).
Subject:
Please resolve error with PO {UD104.PONum}
Body:
The email body is populated by concatenating all of the LongDesc fields in the APEmailBuy user codes with the UD104 message attached to the end.
SharePoint Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error creating SharePoint folders
Body:
Error creating SharePoint folders, please forward to IT staff: {ex.Message}
Email Ingest Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
Error processing email message
Body:
{Error}
UD104 Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error updating ud104
Body:
Error updating ud104, please contact IT staff: {objectPrint(ex)}
Supplier Reminder Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error checking records for No PO follow ups
Body:
Error checking records for No PO follow ups, please forward to IT staff: {ex.Message}
Automatic Completion Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error checking records for automatic completion
Body:
Error checking records for automatic completion, please forward to IT staff: {ex.Message}
Manually Complete Date Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error adding dates to records manually marked as complete
Body:
Error adding dates to records manually marked as complete, please forward to IT staff: {ex.Message}
Reassigning Incomplete Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error reassigning open buyer errors
Body:
Error reassigning open buyer errors, please forward to IT staff: {ex.Message}
Buyer Reminder Error
Recipient Email Address Source:
Company-specific user code configuration.
(CodeTypeID: APInv CodeID: EmailAlert).
Subject:
AUTO AP INVOICE: Error checking records for buyer follow ups
Body:
Error checking records for buyer follow ups, please forward to IT staff: {ex.Message}