This guide is to help gather the correct information to provide to a supplier when starting the supplier EDI onboarding process. It should also ensure the correct information is requested from the supplier to setup the relationship locally.
Before engaging with a supplier to set up EDI integration.
Define the following
Where will the purchase order be sent from?
Refer to the GLN location as a unique reference for the location that will be sending purchase orders.
Which tax id (s) will be used in the purchasing process?
Some countries can host multiple tax registrations, and if the same GLN can purchase through various tax IDs, this must be made clear.
Where will the goods be shipped to?
What is the warehouse GLN for this location?
The above information will help the supplier establish the relationship in their ERP system.
Request the following from the supplier
What is their Seller GLN?
This will be linked to the supplier in the ERP system.
What is the Seller Tax ID?
This will be linked to the supplier in the ERP system
The above information ensures messages received from the supplier are directed to the correct location.
Supported EDI messaging
Below is the list of supported messages.
Message Type | Message Description | Message Direction | Required |
Orders | Purchase Order | Inbound | Mandatory |
OrdRsp | Purchase Order Response | Outbound | Mandatory |
DesAdv | Despatch Advice | Outbound | Mandatory |
All purchases related to the manufacture of goods require an order response and despatch advice within 24hrs of the activity.